Request for Quote 480462 - Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed
Department of Energy · BROOKHAVEN NATL LAB -DOE CONTRACTOR
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Solicitation details
Solicitation number
BSA-RFQ-480462
Notice type
Solicitation
NAICS
541513
Product service code
T016
Set-aside
No Set aside used
Posted
2026-08-12
Response deadline
Aug 25, 2026, 8:00 PM UTC
Place of performance
Upton, NY
Contracting contact
jwhitehea@bnl.gov
Market intelligence
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The Contractor shall provide comprehensive maintenance, technical support, preventive maintenance, remote diagnostics, software maintenance, warranty coordination, and related support services for the existing Cisco, Poly, and associated Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed throughout Brookhaven National Laboratory (BNL). A detailed inventory of covered equipment and systems will be provided as an attachment to the resulting agreement. The Contractor shall furnish all labor, supervision, tools, expertise, and resources necessary to maintain the operational readiness, reliability, and performance of the designated VTC systems. Support services shall include, but are not limited to, the following equipment and components: Conference room VTC and collaboration systems Cameras, microphones, speakers, displays, and related peripherals Video conferencing codecs and control systems Network connectivity components dedicated to or supporting VTC operations Software, firmware, licensing, and operating systems associated with supported VTC platforms Integrated AV/VTC components and accessories necessary for system functionality The Contractor shall provide proactive and reactive support services, including troubleshooting, repair coordination, system diagnostics, software and firmware updates, configuration assistance, performance optimization, and manufacturer warranty support as applicable. Services shall be performed in a manner that minimizes disruption to BNL operations and ensures continued availability of critical conferencing and collaboration capabilities.
Contact
Point of contact
Jamie Whitehead
Role
not stated on this notice — SAM publishes a role for only about 5% of them, so this may be a contract specialist rather than the contracting officer
Email
jwhitehea@bnl.gov
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