Department of Defense · Defense Commissary Agency (DeCA) · DEFENSE COMMISSARY AGENCY- EUR AREA
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Compliance matrix
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Proposal outline
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Questions to submit
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Past performance write-ups
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Solicitation details
Solicitation number
HQC01026QE022
Notice type
Combined Synopsis/Solicitation
NAICS
238990
Product service code
Z1JZ
Set-aside
No Set aside used
Posted
2026-08-11
Response deadline
Aug 21, 2026, 3:00 PM UTC
Place of performance
Kapaun/Vogelweh, DE-RP
Contracting contact
Nicholas.Ruppert@deca.mil
Market intelligence
Account requiredWho wins this work, and what it pays
Comparable awards under NAICS 238990 at this agency — the incumbent, what they were paid, when their period of performance ends, and the real pricing distribution rather than the headline number. From public federal award records.
Combined Synopsis Update: A.09.01.11 Solicitation Attachment 3 Site Visit Directions The Performance Work Statement (PWS) defines the requirements for a non-personal services contract to provide Preventive (PM), Unscheduled (UM), and Emergency Maintenance (EM) for the Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany. The contractor is responsible for providing all qualified labor, management, materials, and specialized tools to ensure the continuous, safe, and compliant operation of all facilities, infrastructure, utilities, and refrigeration systems. Maintenance & Response Protocols: PM: Requires a 100% initial equipment/refrigerant inventory (updated semi-annually) and execution of scheduled checks. UM: Detailed cost estimates must be submitted via the online Service Order Management System (SOMS) within 14 days, with repairs completed within 45 days of approval. EM: Operates 24/7/365 with a 3-hour on-site response time. Repairs under €3,000 must be mitigated or fixed immediately; those exceeding €3,000 require immediate COR coordination. Systems & Data Integrity: All work orders, inventories, and billing must be managed via SOMS. Documentation must be fully compatible with Microsoft Office, and all communication, logs, and briefings must be in English. Environmental & Liability Standards: The contractor is strictly liable for refrigerant management, requiring detailed tracking for units with greater than or equal to 3kg of gas and an annual leak report due every January 30th. Quality & Warranties: Fully incorporates EU Directive 2019/771, providing a 2-year legal guarantee on all parts and installations. Non-conforming work must be corrected within 7 days, or the work order faces cancellation without payment.
Contact
Point of contact
Nicholas Ruppert
Role
not stated on this notice — SAM publishes a role for only about 5% of them, so this may be a contract specialist rather than the contracting officer
Email
Nicholas.Ruppert@deca.mil
Secondary
Daniel.Ellis@deca.mil
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