NATO Business Opportunity: Audio Visual Lifecycle Services (AVLS)
Department of Commerce · Bureau of Industry and Security · BUREAU OF INDUSTRY AND SECURITY
Account requiredWhy it scored this way
Every reason behind the verdict rather than the headline one — which of your certifications match, how much runway is left, whether the work is your size, and what we would need to know to sharpen it.
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Draft the paperwork
Written against this notice and what you have told us about your company. Anything we do not know is marked [NEEDS INPUT] in the draft rather than guessed at — read it before you send it. Federal notices routinely put the real requirement in an attachment; adding the documents above makes every one of these materially better.
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What would disqualify you
Read straight from the solicitation documents: the bonding, clearances, insurance minimums, experience thresholds and deadlines that decide whether you can bid at all — before you write a word.
Sources Sought response
A complete draft response — capability statement, relevant past performance, business size and socioeconomic status, and answers to the agency's specific questions.
Questions to submit
Genuine ambiguities and requirements that disadvantage a smaller bidder, drafted as questions you can submit before the Q&A deadline.
Past performance write-ups
Which of your prior awards best match this requirement, and draft write-ups in the format the agency asked for.
Solicitation details
Solicitation number
CO-424399-AVLS
Notice type
Special Notice
NAICS
541512
Set-aside
Unrestricted
Posted
2026-10-09
Response deadline
Oct 27, 2026, 9:00 PM UTC
Contracting contact
LeeAnn.Carpenter@bis.doc.gov
Market intelligence
Account requiredWho wins this work, and what it pays
Comparable awards under NAICS 541512 at this agency — the incumbent, what they were paid, when their period of performance ends, and the real pricing distribution rather than the headline number. From public federal award records.
The NATO Communications and Information Agency (NCIA) intends to issue a solicitation for the provision of Audio Visual Lifecycle Services (AVLS) at Camp Casteau (SHAPE). Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) hold a Facility Security Clearance (FCL) at the level of SECRET or higher, 3) be pre-approved for participation in NATO Competitive Procurement (NCP), 4) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 5) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement The reference for the solicitation is CO-424399-AVLS and all correspondence concerning the solicitation should include this reference. DESCRIPTION OF REQUIREMENT The purpose of this contract is to establish a multi-year framework for the technical support, maintenance, configuration management, training, and operational assistance of designated audiovisual and visualization systems located at Camp Casteau. The contract encompasses the following system families: Video Conference Systems, Video Wall Systems, Digital Signage Systems, Large Display Systems, and Public Address (PA) Systems. BECOMING ELIGIBLE TO BID NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP. U.S. firms are approved for NCP on a facility-by-facility basis. The U.S. NCP application is a one-time application. The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA. The U.S. Government continues to accept the legacy NATO International Competitive Bidding (ICB) application for participation in NCP. U.S. firms can download a copy of the legacy ICB application from the following website: https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email: - the title and/or solicitation number of the project - the name/phone/email of the company employee who should receive the bid documents After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project. DOC will transmit the DOE to the NATO contracting agency. IMPORTANT DATES: Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 27 October 2023 NCIA distributes the solicitation (planned): 02 November 2026 Bid closing (anticipated): 07 December 2026 Contract Award (estimated): 30 December 2026
Contact
Point of contact
Lee Ann Carpenter
Role
not stated on this notice — SAM publishes a role for only about 5% of them, so this may be a contract specialist rather than the contracting officer
Email
LeeAnn.Carpenter@bis.doc.gov
Submit questions
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