Department of Energy · SLAC Natl Accel Lab -DOE Contractor
Account requiredWhy it scored this way
Every reason behind the verdict rather than the headline one — which of your certifications match, how much runway is left, whether the work is your size, and what we would need to know to sharpen it.
The requirements that decide a bid — bonding, clearances, experience minimums, page limits — live in the attachments, not in the notice above. Start a free trial to upload them and have them read.
Draft the paperwork
Written against this notice and what you have told us about your company. Anything we do not know is marked [NEEDS INPUT] in the draft rather than guessed at — read it before you send it. Federal notices routinely put the real requirement in an attachment; adding the documents above makes every one of these materially better.
Start a free trial to draft these. Nothing is sent to an agency on your behalf, ever — you get a document to review, edit and submit yourself.
What would disqualify you
Read straight from the solicitation documents: the bonding, clearances, insurance minimums, experience thresholds and deadlines that decide whether you can bid at all — before you write a word.
Compliance matrix
Every stated and implied requirement, its source section, whether it is mandatory, and where your response will address it.
Proposal outline
A submission skeleton where every required element is a heading with its source requirement quoted beneath it. You write the substance; nothing gets forgotten.
Questions to submit
Genuine ambiguities and requirements that disadvantage a smaller bidder, drafted as questions you can submit before the Q&A deadline.
Past performance write-ups
Which of your prior awards best match this requirement, and draft write-ups in the format the agency asked for.
Account requiredWho wins this work, and what it pays
Comparable awards under NAICS 334111 at this agency — the incumbent, what they were paid, when their period of performance ends, and the real pricing distribution rather than the headline number. From public federal award records.
SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions. The follow has been attached for you to complete and review: Requested for Quote: Please provide a price and lead time quotation by 10/16/2026. Technical Evaluation Factors Listed Below: Supermicro model AS-1115HS-TNR. CPU: 1x AMD EPYC Turin 9255. Memory: 2x 32GB DDR5 ECC. Storage: None or 1x 240GB SATA. GPU: None. Network: 1x 10GbE 4-port RJ45, or 10GbE with 2x SFP+ and 2x RJ45. Software: 1x Supermicro DCMS license. Required item(s) are listed below: AS-1115HS-TNR-OTO-20260911-SL011 Supermicro 1U server Quantity: 12 EA Quote is for product only; no on-site services permitted. Source selection will be based on Lowest Priced Technically Acceptable Method and best Lead-Time. Please provide a price and lead time quotation by 10/16/2026. Send quote to Cheryl.stafford@slac.stanford.edu. Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions? Buy American Act Certification (BAA) applies to awards over $15,000 unit price. Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return. Please include in your proposals the Harmonized Tariff Schedule (HTS Code) & Export Control Classification Number (ECCN) if applicable. Please state whether duties or tariffs are included in or excluded from the quoted price. All subcontractors are required to register in the System for Award Management (www.sam.gov). If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted. The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) as well as the SLAC General Terms and Conditions Supplemental Rider (Aug2026_Rev1) will be made a part of the resulting order. Please markup terms and conditions if you wish to negotiate. No mark ups mean that you accept SLAC Terms and Conditions. Payment Terms will be NET-30 Domestic Suppliers - Freight terms will be FOB Destination Prepaid and Add. Foreign Supplier - Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid. You are requested to mark and identify proprietary/confidential information provided in response to the solicitation. Contact me directly with any questions. Kind Regards, Cheryl Stafford
Contact
Point of contact
CHERYL STAFFORD
Role
not stated on this notice — SAM publishes a role for only about 5% of them, so this may be a contract specialist rather than the contracting officer
Email
cheryl.stafford@slac.stanford.edu
Request a debrief
After an award notice, request a debriefing. Time-limited — a required debrief must generally be requested within 3 days of notice.
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Emails open in your mail client and are sent from your address, so the reply comes back to you and the exchange stays yours. Confirm the correct channel and any question deadline on the notice before sending — many solicitations require questions in a specific way.
