Every reason behind the verdict rather than the headline one — which of your certifications match, how much runway is left, whether the work is your size, and what we would need to know to sharpen it.
Written against this notice and what you have told us about your company. Anything we do not know is marked [NEEDS INPUT] in the draft rather than guessed at — read it before you send it.
Start a free trial to draft these. Nothing is sent to an agency on your behalf, ever — you get a document to review, edit and submit yourself.
Compliance matrix
Every stated and implied requirement, its source section, whether it is mandatory, and where your response will address it.
Proposal outline
A submission skeleton where every required element is a heading with its source requirement quoted beneath it. You write the substance; nothing gets forgotten.
Questions to submit
Genuine ambiguities and requirements that disadvantage a smaller bidder, drafted as questions you can submit before the Q&A deadline.
Past performance write-ups
Which of your prior awards best match this requirement, and draft write-ups in the format the agency asked for.
Solicitation details
Solicitation number
19BY7026Q0011
Notice type
Combined Synopsis/Solicitation
NAICS
22131
Product service code
4320
Set-aside
Unrestricted
Posted
2026-07-31
Response deadline
Aug 20, 2026, 8:00 AM UTC
Place of performance
Bujumbura, BI-BM
Contracting contact
BujProcurement@state.gov
Market intelligence
Account requiredWho wins this work, and what it pays
Comparable awards under NAICS 22131 at this agency — the incumbent, what they were paid, when their period of performance ends, and the real pricing distribution rather than the headline number. From public federal award records.
The U.S Embassy in Bujumbura is looking for to procure the equipments (PUMPS) in the below list to be delivered at U.S Embassy Bujumbura. All interested vendors are required to submit their best quotation no lated July 29, 2026. For any question related to this request for quote should be directed to: NiyongaboS@state.gov before July 14th, 2026 and answers will be posted on sam.gov before July 16th, 2026. The question subject line must read: 19BY7026Q0011 – Question; missing to do so, may result to an unresponded question. The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Requremnets to the quotation(s) acceptance: 1. Proof of SAM Registration. Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. 2.Quotations must be submitted electronically to BujProcurement@state.gov no later than the date and time specified in this solicitation. The email subject line must read: 19BY7026Q0011 – Quotation Enclosed a. The offeror shall ensure that its quotation includes all information necessary for evaluation in accordance with the solicitation requirements. b. The offeror must be NDAA compliant and shall complete, sign, and submit the attached NDAA Compliance Certification Form with its quotation c. The quotation must clearly indicate The delivery point; U.S Embassy Burundi: 50 Avenue des Etats-Unis, Kigobe Bujumbura, Burundi The delivery lead time; The unit and total prices; and Any applicable taxes, including Value Added Tax (VAT) at 18%, if applicable. Failure to provide the required information may render the quotation ineligible for consideration. 3. Items: - "TRIPLEX PUMP Specifications: CAPRARI PUMP P6P45/3/20/16A, S/N #: 788373/3 TYPE:E13/38/3/20A SHAFT LA3/20, STRAINER SUP6, MOTOR BASE E13/38/3/20A. - 1 Each of MOTOR Specifications: CAPRARI MOTOR P300554T2V11322 S/N# S102415708.1 TYPE: JM132SA 4 B5 POWER: 400VAC, 50HZ, 10.8A Delta/6.26A Star, 5.5kw, 1465rpm, 0.82 Power factor. (This opportunity is amended to update the description and provide drawings and extend offer due date to August 20, 2026
Contact
Point of contact
Procurement Section
Role
not stated on this notice — SAM publishes a role for only about 5% of them, so this may be a contract specialist rather than the contracting officer
Email
BujProcurement@state.gov
Secondary
NiyongaboS@state.gov
Submit questions
Ambiguities and requirements worth clarifying, written as questions you can send before the deadline.
Opens in your own mail client, addressed and with a subject line — you write the message. GovSprint never sends anything on your behalf.
Emails open in your mail client and are sent from your address, so the reply comes back to you and the exchange stays yours. Confirm the correct channel and any question deadline on the notice before sending — many solicitations require questions in a specific way.
