Commercial Vehicle Rental Services for 2027 Tinker AFB Airshow
Department of Defense · Department of the Air Force · FA8101 AFSC PZIOA
Account requiredWhy it scored this way
Every reason behind the verdict rather than the headline one — which of your certifications match, how much runway is left, whether the work is your size, and what we would need to know to sharpen it.
The requirements that decide a bid — bonding, clearances, experience minimums, page limits — live in the attachments, not in the notice above. Start a free trial to upload them and have them read.
Draft the paperwork
Written against this notice and what you have told us about your company. Anything we do not know is marked [NEEDS INPUT] in the draft rather than guessed at — read it before you send it. Federal notices routinely put the real requirement in an attachment; adding the documents above makes every one of these materially better.
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What would disqualify you
Read straight from the solicitation documents: the bonding, clearances, insurance minimums, experience thresholds and deadlines that decide whether you can bid at all — before you write a word.
Sources Sought response
A complete draft response — capability statement, relevant past performance, business size and socioeconomic status, and answers to the agency's specific questions.
Questions to submit
Genuine ambiguities and requirements that disadvantage a smaller bidder, drafted as questions you can submit before the Q&A deadline.
Past performance write-ups
Which of your prior awards best match this requirement, and draft write-ups in the format the agency asked for.
Solicitation details
Solicitation number
FA8101270001
Notice type
Sources Sought
NAICS
532111
Product service code
V222
Set-aside
Small Business Set Aside - Total
Posted
2026-10-08
Response deadline
Oct 22, 2026, 7:00 PM UTC
Place of performance
Tinker AFB, OK
Contracting contact
mario_cassiel.tedeschi@us.af.mil
Market intelligence
Account requiredWho wins this work, and what it pays
Comparable awards under NAICS 532111 at this agency — the incumbent, what they were paid, when their period of performance ends, and the real pricing distribution rather than the headline number. From public federal award records.
This is a Sources Sought notice for market research purposes only. This is not a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of qualified businesses to provide commercial vehicle rental services for the Tinker Air Force Base (AFB) Airshow, scheduled for June 2027. The Government is seeking to identify sources that are capable of providing the required vehicles and services as detailed in the Performance Work Statement (PWS) excerpts below. RFO Part 32 Notice to Offeror(s)/Supplier(s): "Funds are not presently available for this effort. No award will be made under any future solicitation until funds are available. The Government reserves the right to cancel any future solicitation, either before or after the closing date. In the event the Government cancels the solicitation, the Government has no obligation to reimburse an offeror for any costs." 3. Background The 72nd Logistics Readiness Squadron (72 LRS) at Tinker AFB requires a short-term, commercial vehicle rental contract to support performer, dignitary, and mission-essential staff transportation during the upcoming airshow, scheduled for 5-6 June 2027. The objective is to secure a turnkey, Firm-Fixed-Price (FFP) vehicle fleet with zero financial or physical liability to the United States Government. 4. Summary of Requirements The contractor shall provide all commercial vehicles, comprehensive zero-deductible insurance, routine maintenance, on-site logistics, and administrative management. Key requirements include: Fleet Composition (Estimated 86 Vehicles): 59 Compact/Mid-Size Sedans (e.g., Ford Focus, Toyota Camry) 26 Multi-Passenger Vans (e.g., Dodge Grand Caravan, Ford Transit) 1 Light-Duty Pickup Truck (e.g., Ford F-150, Ram 1500) Vehicle Standards: All vehicles must be late model (2023 or newer), clean, delivered with a full tank of fuel, and in prime operational condition. Zero-Liability Model: The contract will require comprehensive, zero-deductible Loss/Collision Damage Waivers (LDW/CDW) and prohibit any post-rental claims for damage, loss, or wear-and-tear. Delivery & Logistics: The entire fleet must be delivered to a designated staging area on Tinker AFB via commercial multi-car haulers on 3 June 2027 and retrieved on 8 June 2027. All transport personnel must comply with base access and security vetting. Driver Authorization: The contractor must agree to a broad driver authorization clause covering any licensed military member, DoD civilian, or authorized performer without requiring individual driver add-ons or surcharges. Administrative Compliance: Vendors must have an active SAM.gov registration (NAICS 532111) and be capable of submitting invoices electronically via Wide Area Workflow (WAWF). 5. Information Requested from Interested Parties Interested parties are requested to submit a response that includes: Vendor Profile: Legal Company Name Point of Contact (Name, Title, Email, Phone) CAGE Code and Unique Entity ID (UEI) Business Size/Socioeconomic Status (e.g., Small, SDVOSB, WOSB, Large) Capability Statement: A brief statement (not to exceed 5 pages) describing your company's ability to meet the requirements outlined above. Please specifically address your ability to provide the specified fleet quantity and adhere to the zero-liability, insurance, and on-base delivery requirements. Completed Questionnaire: Please complete and return the attached "Tinker AFB Airshow Vehicle Rental Questionnaire." Feedback (Optional): Any questions or feedback regarding the requirements or the Draft PWS that would help clarify the Government's needs. 6. Response Submission Please submit your responses via email to the point of contact listed below by [Insert Response Date and Time]. Primary Point of Contact: Name: Mario Tedeschi Organization: AFSC/PZIOA, Tinker AFB Email: mario_cassiel.tedeschi@us.af.mil Primary Point of Contact: Name: Michael Shand Organization: AFSC/PZIOA, Tinker AFB Email: michael.shand@us.af.mil 7. Disclaimer The Government does not intend to award a contract on the basis of this notice or to otherwise pay for the information solicited. This notice is for informational and planning purposes and is not to be construed as a commitment by the Government. The information provided may be used by the Air Force in developing its acquisition strategy and statement of work.
Contact
Point of contact
Mario Tedeschi
Role
not stated on this notice — SAM publishes a role for only about 5% of them, so this may be a contract specialist rather than the contracting officer
Email
mario_cassiel.tedeschi@us.af.mil
Secondary
michael.shand@us.af.mil
Submit questions
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