19VE3026Q0003 - Consular Audio System Replacement - U.S. Embassy Caracas
Department of State · U.S. EMBASSY CARACAS
Account requiredWhy it scored this way
Every reason behind the verdict rather than the headline one — which of your certifications match, how much runway is left, whether the work is your size, and what we would need to know to sharpen it.
Written against this notice and what you have told us about your company. Anything we do not know is marked [NEEDS INPUT] in the draft rather than guessed at — read it before you send it.
Start a free trial to draft these. Nothing is sent to an agency on your behalf, ever — you get a document to review, edit and submit yourself.
Compliance matrix
Every stated and implied requirement, its source section, whether it is mandatory, and where your response will address it.
Proposal outline
A submission skeleton where every required element is a heading with its source requirement quoted beneath it. You write the substance; nothing gets forgotten.
Questions to submit
Genuine ambiguities and requirements that disadvantage a smaller bidder, drafted as questions you can submit before the Q&A deadline.
Past performance write-ups
Which of your prior awards best match this requirement, and draft write-ups in the format the agency asked for.
Solicitation details
Solicitation number
19VE3026Q0003
Notice type
Solicitation
NAICS
3342
Product service code
5895
Set-aside
Unrestricted
Posted
2026-07-21
Response deadline
Aug 20, 2026, 4:00 PM UTC
Place of performance
CARACAS, VE-M
Contracting contact
CaracasProcurement@state.gov
Market intelligence
Account requiredWho wins this work, and what it pays
Comparable awards under NAICS 3342 at this agency — the incumbent, what they were paid, when their period of performance ends, and the real pricing distribution rather than the headline number. From public federal award records.
Attached is a Request for Quotes (RFQ) for Consular Audio System Replacement for U.S. Embassy Caracas. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the email address detailed below The U.S. Embassy Caracas will conduct a pre-proposal conference/site visit on July 27, 2026, at l0:00 a.m. Please submit the full name and ID number of people attending the visit (1 attendee per offeror) to CaracasProcurement@state.gov no later than l2:00 p.m. on July 23, 2026, to obtain the authorization to enter the Compound. Questions regarding this RFQ must be sent in English to the same email address no later than July 29, 2026, 12:00 p.m. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Quotations are due by August 20, 2026, 12:00 pm Local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to CaracasProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1442 2. Section A, Pricing 3. Section L Representations and Certifications 4. Additional information as required in Section J 5. Proof of SAM Registration It is highly recommended that all contractors be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to contract award. However, in accordance with FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that vendors are not required to register in SAM for this solicitation. All vendors shall comply with the requirements of FAR 52.204-90, “Unique Entity Identifier and Contractor Reporting” as incorporated in this solicitation. Vendors must provide the requested information and representations as outlined in FAR 52.204-90 and follow all instructions provided by the Contracting Officer regarding entity identification and reporting. Failure to comply with the requirements of FAR 52.204-90 may result in your quotation being deemed nonresponsive.
Contact
Point of contact
Caracas Procurement Section
Role
not stated on this notice — SAM publishes a role for only about 5% of them, so this may be a contract specialist rather than the contracting officer
Email
CaracasProcurement@state.gov
Submit questions
Ambiguities and requirements worth clarifying, written as questions you can send before the deadline.
Opens in your own mail client, addressed and with a subject line — you write the message. GovSprint never sends anything on your behalf.
Emails open in your mail client and are sent from your address, so the reply comes back to you and the exchange stays yours. Confirm the correct channel and any question deadline on the notice before sending — many solicitations require questions in a specific way.
